JOBS

Multiple positions are available at Pacific Island Community Health Centers and Regional Organizations.  

Please see our Members page and contact the organization directly for a current list of openings.

Join the PIPCA Team!  We are recruiting an Operations and Communications Officer.  See the announcement below and apply today!

VACANCY ANNOUNCEMENT

Position:           Operations and Communications Officer

Opening Date:  May 1, 2023              Closing Date:  May 19, 2023

Salary:             Salary is commensurate to relevant experience

Location:         Honolulu, HI location- Employee (FTE equivalent)

ORGANIZATION OVERVIEW: The Pacific Islands Primary Care Association (PIPCA) is the recipient of a Health Resources and Services Administration (HRSA) grant to provide training and technical assistance to community health centers in the US-Affiliated Pacific Islands (USAPI) Jurisdictions. The USAPI include the Republic of Palau, the Commonwealth of the Northern Marianas Islands (CNMI), Guam, the Federated States of Micronesia (FSM), the Republic of the Marshall Islands (RMI), and American Samoa. PIPCA’s mission is to promote and support quality Pacific Islands primary health care for all member islands.

JOB SUMMARY: Provides program, administration, bookkeeping, and office support for PIPCA. Assists with processes to manage system operations, infrastructure, and business processes. Coordinates and communicates PIPCA activities in collaboration with other staff as appropriate.  Interacts and coordinates with CHC representatives to organize logistics of trainings and other PIPCA related activities. Primary staff person for coordinating plans and policies authorized by Executive Director.  Provides support for other member and shared services as required and helps organize and carry out the daily activities necessary to run the organization.

REPORTS TO:  Executive Director

SPECIFIC DUTIES:

• Carry out plans and policies authorized by the Executive Director.
• Maintain official records and documents, ensuring compliance with federal, state, and local regulations.
• Take minutes at Board meetings and distribute in a timely manner.
• Develop processes to increase the efficiency of workflow, ensuring process are understood and implemented across the organization.
• Develops collaborative tracking system(s) to record training and technical assistance activities and monitor workplan activities.
• Develop and distribute training and technical assistance announcements, newsletters and other member communications.
• Contributes to the collaborative evaluation of training and technical assistance activities.
• Reviews and provides assistance to optimize and improve existing IT processes.
• Assists with providing end user technical support, which includes Zoom administration, PC troubleshooting, Dropbox file keeping, and email support.
• Reviews and maintains PIPCA website content to ensure accuracy and timeliness of information.
• Establish and maintain sound working relationships and cooperation with community groups, potential donors, partners and other organizations.
• Advocate the activities of the organization, its programs and accomplishments.
• Serve as a liaison of the organization for the public and community, sometimes on behalf of the Executive Director.
• Represent PIPCA in meetings and conferences, as appropriate.
• Provide logistical support on project activities as needed.
• Foster an environment that promotes trust and cooperation amongst staff and members.
• Participate in staff program meetings.
• Participate in organization’s functional teams and ad hoc committees.
• Other duties as assigned.

QUALIFICATIONS:

• Demonstrated competence with written and oral communication.
• Excellent interpersonal skills.
• Proficient, detail-oriented proofreading and editing skills.
• Capable of keeping accurate financial records and meeting notes.
• Competency with business hardware and software.
• Excellent project management, organizational and multi-tasking skills.
• Excellent technology skills, including Internet and e-communication applications (Microsoft Office Suite, Gmail, Dropbox, Zoom, Email Octopus, Canva, etc.).
• Ability to review budgets and comprehend financial information and implications to the bottom line.
• Understanding of Pacific Island cultural dynamics and ability to work with people from a wide variety of ethnic, educational, and professional backgrounds.
• Ability to be productive while balancing multiple work assignments and challenges.
• Professional education and experience demonstrating competence to carry out work requirements.
• Familiarity with the US-affiliated Pacific Island jurisdictions health care systems preferred.
• Experience with community health centers preferred.

TRAVEL REQUIREMENTS: International and national travel with a minimum of 3 trips per year and up to 15% of time required

INTERESTED PERSONS CAN SEND A COVER LETTER AND RESUME WITH THREE (3) REFERENCES TO:

Pacific Islands Primary Care Association

Arielle Buyum

Executive Director

Email:  abuyum@pacificislandspca.org